Substitutes

Hiring Process

New Caney ISD Substitute Hiring Process

Thank you for your interest in becoming a substitute with New Caney ISD! Below is an overview of the hiring process and the steps you will need to complete before you are approved to begin accepting substitute assignments.

Step 1: Complete the Online Application

Complete and submit the Substitute Online Application.

Please be sure to provide a current email address and accurate contact information for all professional references, including their email addresses and phone numbers.

Important: Your application cannot be fully processed until the required references have submitted their feedback.

Step 2: Complete the Video Screening

Once your application has been submitted, a video screening will be automatically sent to the email address provided on your application.

Please check your inbox, including your spam or junk folder, and complete the video screening as soon as possible to keep your application moving forward.

Step 3: Fingerprinting Requirements

If you are selected to move forward after your references, video screening, and official transcripts have been reviewed, New Caney ISD will verify your fingerprint status with the Texas Department of Public Safety (DPS) and the Texas Education Agency (TEA).

If fingerprinting is required, you will receive an email with instructions on how to schedule your appointment.

Please note that the fingerprinting agency charges approximately $50.00 for the appointment. Fingerprinting must be completed before you can continue in the hiring process.

Step 4: New Hire Forms & Orientation

Once your fingerprinting has been completed, you will receive an email with instructions to complete your New Hire Forms. You will also receive a follow-up email with information on how to schedule your New Hire Orientation.

Both the required new hire forms and orientation must be completed before you can begin accepting substitute assignments.

Step 5: Final Approval & Activation

After you have attended New Hire Orientation and all required forms have been received and processed, you will receive an email with your new hire information and instructions for accessing the systems you will need.

You will then be activated in the Absence Management System and will be ready to begin accepting substitute assignments!

Using AESOP/Access Management

NCISD uses Absence Management, also known as AESOP, as our substitute management system. Upon hire, you will be sent a welcome letter from Frontline. You will be prompted to create a user ID and password.

By default, substitutes will be called for jobs according to district system settings. You may also customize these times or turn off the substitute calling feature. If you have days or partial days that you are not available to substitute, you can create non work days in Absence Management so the system will not offer you jobs on those days. For instructions on how to adjust these settings or create non work days please see the AESOP Substitute Web Guide. If you are are trying to link multiple Absence Management accounts you may find the Multiple District Substitute Guide helpful. Please keep in mind, restricting your call times may negatively effect your available job options.

Using Absence Management on a Mobile Device

The Absence Management (AESOP) substitute website is not optimized for mobile phones. However, if a substitute has a modern smart phone, the web browser may allow them to access the site, search for and accept jobs.

There is a mobile app that is AESOP approved called Jobulator that substitutes can purchase. This app will notify substitutes of available jobs and allow them to accept them right from their mobile device. For information go to www.jobulator.com.

How to View Available Jobs

Login to Frontline through Classlink with your username (example: sub-kvitales). Enter just your username, not your entire email address. Your password will be your district password.
Select Staff Programs
Select Frontline. When you log into Aesop, you will see a screen like this.

Any assignments available will appear at the bottom to accept or reject.

The "Scheduled Jobs" tab shows your accepted assignments.
The "Past Jobs" tab shows your previous assignments.
Once you have selected an assignment, please report to the campus at the specified time.

Canceling an Assignment

Jobs can only be canceled through Frontline with a 24-hour notice. If you need to cancel within 24 hours, you must contact the campus. NCISD substitutes are expected to work at least 10 days per semester.

Canceling More than 24 Hours Prior

Log in to Aesop.
Select the assignment.
Click the red cancel button on the bottom right of the job details.

**If you cancel an assignment, the system will create a non-work day and you will not be able to pick up another assignment that day.**

Canceling Within 24 hours of the Assignment

Email the campus substitute coordinator as soon as possible.
Call the substitute coordinator and verify the cancellation.

You can find contact information on the Substitute Coordinators list.

Substitute Pay

To see district pay dates and the dates included in each pay period please refer to the 2026-2027 Substitute Compensation.

You can access your pay checks prior to September 2018 and starting April 2019 by logging into the TEAMS Employee Service Center.

You can access your payroll information for the months of September 2018-March 2019 as well as your 2018 W-2 by logging into the MUNIS Employee Service Center.

Login for either service center will be your district user ID. You do not need to register.
User ID: district email address without the domain (example: sub-kvitales)
Password: district password