Substitutes

1. Complete and submit the Substitute Online Application.  Be sure to provide your current email address as well as professional references with accurate email addresses and phone numbers.  Your application will not be processed until references provide feedback.
    
2. Should you be selected for the interview pool you will receive an email to schedule an appointment. Substitute candidates will be notified within 5 to 7 business days after being interviewed as to whether they have been selected for hire.
    
3. New Caney ISD will check your fingerprint status with the Texas Department of Public Safety (DPS) and the Texas Education Agency (TEA).  If the DPS/TEA requires you to provide fingerprints, you will be emailed the information.  The fingerprinting agency charges approximately $50.00 for the appointment. You must complete the fingerprint requirements to continue in the application process.
    
4. Once your new hire forms process you will receive an email with instructions on claiming your district accounts.  You will receive an email from vector solutions/safe schools that will provide you with log in information.  You will need to log in and complete the required trainings.  
    
5. Once you complete the online training, and HR has received all of the required documents, (I-9 documents and transcript) you will be activated in Absence Management and you will receive a welcome letter in your district email account.

NCISD uses Absence Management, also known as AESOP, as our substitute management system.  Upon hire, you will be sent a welcome letter from Frontline.  You will be prompted to create a user ID and password.

By default, substitutes will be called for jobs according to district system settings.  You may also customize these times or turn off the substitute calling feature.  If you have days or partial days that you are not available to substitute, you can create non work days in Absence Management so the system will not offer you jobs on those days.  For instructions on how to adjust these settings or create non work days please see the AESOP Substitute Web Guide.  If you are are trying to link multiple Absence Management accounts you may find the Multiple District Substitute Guide helpful.  Please keep in mind, restricting your call times may negatively effect your available job options.

Using Absence Management on a Mobile Device

The Absence Management (AESOP) substitute website is not optimized for mobile phones. However, if a substitute has a modern smart phone, the web browser may allow them to access the site, search for and accept jobs.

There is a mobile app that is AESOP approved called Jobulator that substitutes can purchase.  This app will notify substitutes of available jobs and allow them to accept them right from their mobile device. For information go to www.jobulator.com.

1. Login to Frontline through Classlink with your username (example: sub-kvitales). Enter just your username, not your entire email address. Your password will be your district password.
    
2. Select Staff Programs
    
3. Select Frontline. When you log into Aesop, you will see a screen like this.

Any assignments available will appear at the bottom to accept or reject.

• The "Scheduled Jobs" tab shows your accepted assignments.
• The "Past Jobs" tab shows your previous assignments.
• Once you have selected an assignment, please report to the campus at the specified time.

Jobs can only be canceled through Frontline with a 24-hour notice. If you need to cancel within 24 hours, you must contact the campus. NCISD substitutes are expected to work at least 10 days per semester.

Canceling More than 24 Hours Prior

1. Log in to Aesop.
2. Select the assignment. 
3. Click the red cancel button on the bottom right of the job details. 

**If you cancel an assignment, the system will create a non-work day and you will not be able to pick up another assignment that day.**

Canceling Within 24 hours of the Assignment 

1. Email the campus substitute coordinator as soon as possible. 
2. Call the substitute coordinator and verify the cancellation.

You can find contact information on the  Substitute Coordinators list.

To see district pay dates and the dates included in each pay period please refer to the 2024-2025 Substitute Compensation.

You can access your pay checks prior to September 2018 and starting April 2019 by logging into the TEAMS Employee Service Center.  

You can access your payroll information for the months of September 2018-March 2019 as well as your 2018 W-2 by logging into the MUNIS Employee Service Center.

Login for either service center will be your district user ID.  You do not need to register.
User ID: district email address without the domain (example: sub-kvitales)
Password: district password

In order to change any personal information you will need to submit a Change of Employee Information Form.  Please note that all name changes requested must be submitted with a copy of the amended, signed, employee social security card.