Substitute Teacher Information
What is the hiring process for substitutes?
Complete and submit the Substitute online application. Be sure to provide your current email address as well as Professional References with accurate email addresses and phone numbers. Your application will not be processed until references provide feedback.
Should you be selected for the interview pool you will receive an email to schedule an appointment. Substitute candidates will be notified within 5 to 7 business days, after being interviewed, as to whether they have been selected for hire.
New Caney ISD will check your fingerprint status with the Texas Department of Public Safety (DPS) and the Texas Education Agency (TEA). If the DPS/TEA requires you to provide fingerprints, you will be emailed the information. The fingerprinting agency charges approximately $50.00 for the appointment. You must complete the fingerprint requirements to continue in the application process.
Once your new hire forms process you will receive an email with instructions on claiming your district accounts. You will receive an email from vector solutions/safe schools that will provide you with log in information. You will need to log in and complete the required trainings.
Once you complete the online training, and HR has received all of the required documents, (I-9 documents and transcript) you will be activated in Absence Management and you will receive a welcome letter in your district email account.
How to view available jobs?
Login Through Classlink with Your Username. Example (Sub-kvitales) Do Not Enter Your Complete Email Address, Only Sub-first Initial Last Name. Your Password Will Be Your District Password.
Select Staff Programs, and Then Select Frontline. When You Log into Aesop You Will See a Screen like This.
Any Assignments Available Will Come up at the Bottom and You Can Accept or Reject Them.
- You Can See Your Accepted Assignments Under Scheduled Jobs.
- There Is a “past Jobs” Tab As Well, Which Shows Your Previous Assignments.
- Once You Have Selected an Assignment, Please Report to the Campus at the Specified Time.
You Can Also Access This Program from Your Smartphone by Downloading the Class Link Launchpad Application. (Available for Both Ios & Androids). Once You Have Downloaded the App to Your Phone, Open the App and Allow Location Sharing-at Least Once. the App Will Automatically Show All the Districts Closest to Your Location. Select New Caney Isd and Then You Will Log in with Your District User Id and Password. Once Logged in Select the Frontline Logo and It Will Automatically Log You in. **Your Phone Pin for Absence Management Will Be the Last 5 Digits of Your Social Security Number.
- Please Note Jobs Can Only Be Cancelled Through Frontline with a 24-Hr. Notice. If It Is Within the 24hr Time Frame You Must Contact the Campus to Cancel a Job.
- Ncisd Substitutes Are Expected to Work at Least 10 Days per Semester.
As a substitute, how will I know when I am needed?
NCISD uses Absence Management, also knows as AESOP as our substitute management system. Upon hire you will be sent a welcome letter from frontline. You will be prompted to create a user ID and Password.
How can I prevent Absence Management from contacting me on dates when I will be unavailable?
By default, substitutes will be called for jobs according to district system settings. You may also customize these times or turn off the substitute calling feature. If you have days or partial days that you are not available to substitute, you can create non work days in Absence Management so the system will not offer you jobs on those days. For instructions on how to adjust these settings or create non work days please see the AESOP Substitute Web Guide. If you are are trying to link multiple Absence Management accounts you may find the Multiple District Substitute Guide helpful. Please keep in mind, restricting your call times may negatively effect your available job options.
Can substitutes search for jobs on their mobile phone?
The Absence Management (AESOP) substitute website is not optimized for mobile phones, however, if a substitute has a modern smart phone the web browser may allow them to access the site, search for and accept jobs.
There is a mobile app that is AESOP approved called Jobulator that substitutes can purchase. This app will notify substitutes of available jobs and allow them to accept them right from their mobile device. For information go to www.jobulator.com.
When will I get paid for the days that I worked?
To see district pay dates and the dates included in each pay period please refer to the 2022-2023 Cutoff schedule.
How can I see my paychecks?
You can access your pay checks Prior to September 2018 and Starting April 2019 by logging into the TEAMS Employee Service Center.
You can access your payroll information for the months of September 2018-March 2019 as well as your 2018 W-2 by logging into the MUNIS Employee Service Center.
Login for either Service center will be your district user ID. (this is the same as your district G-mail without the domain). Your password will also be the same as your district G-mail password. You do not need to register.
What if I need to change my address, phone number or name?
In order to change any personal information you will need to submit a Change of Employee Information Form. Please note that all name changes requested must be submitted with a copy of the amended, signed, employee social security card.
What if I need to cancel an assignment?
We discourage substitutes from canceling accepted assignments. If you find yourself in that situation 24 hours prior to the assignment you should be able to log into Absence Managment, select the assignment in your calendar, and at the bottom right of the job details you should see a red cancel button. If you cancel an assignment you will not be able to pick up another assignment for that day as the system will create a non-work day.
If you do not see the red cancel button, you have entered into the 24 hour no cancel period in which case you will need to email the substitute coordinator for that campus as soon as possible and make contact by phone as soon as the campus is open, you can find contact information on the Substitute Coordinators list.